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Privacy Policy

MBS Access Ltd Privacy Notice

MBS Access Ltd Privacy Notice

 

MBS Access Ltd gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

 

MBS Access Ltd’s registered office is at 67 Newland Street, Witham, Essex CM8 1AA and we are a company registered in England and Wales under company number 9135778.  We act as the data controller when processing your data.

 

Information That We Collect

MBS Access Ltd processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

 

The personal data that we collect from is: -

  • Name
  • Date of Birth
  • Home Address
  • Personal Email
  • Business Email
  • Home Telephone Number
  • Mobile Telephone Number
  • National Insurance Number
  • Passport Number
  • Driver’s License Number

 

We collect information in the below ways: -

customer orders, employment CV’s etc)

 

How We Use Your Personal Data

MBS Access Ltd takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.  The purposes and reasons for processing your personal data are detailed below: -

 

  • We collect your personal data in the performance of a contract or to provide a service and to ensure that orders are completed and can be sent out to your preferred address
  • We collect and store your personal data as part of our legal obligation for business accounting and tax purposes
  • We will occasionally send you marketing information where we have assessed that it is beneficial to you as a customer and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests

 

 

Your Rights

You have the right to access any personal information that MBS Access Ltd processes about you and to request information about: -

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

 

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

 

You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

 

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. MBS Access Ltd uses third-parties to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

 

Wilson Devenish who process payroll, tax returns and act in the capacity of a processor on our behalf – the information we provide them with are your details to meet business and legal requirements.  Please see the link below for their privacy policy

http://www.wilsondevenish.co.uk/about/privacy-policy

 

Our data storage provider is SolarWinds.  Please see the link below for their privacy policy and cookie policy

https://www.solarwinds.com/legal/privacy#privacy

 

Safeguarding Measures

MBS Grounds Maintenance Ltd takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: -

 

encryptions, restricted access, IT authentication, firewalls, anti-virus/malware

 

Consequences of Not Providing Your Data

You are not obligated to provide your personal information to MBS Access Ltd however, as this information is required for us to provide you with our services or offer you employment without it.

 

Legitimate Interests

As noted in the ‘How We Use Your Personal Data’ section of this notice, we occasionally process your personal information under the legitimate interests’ legal basis. Where this is the case, we have carried out a thorough Legitimate Interests’ Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our own interests; ensuring that they are proportionate and appropriate.

 

How Long We Keep Your Data

MBS Access Ltd only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data for a minimum of 6 years after which time it will be destroyed.

Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

 

Marketing

CONSENT

 

Occasionally MBS Access Ltd would like to contact you to ask your feedback on the services we provide. If you consent to us using your contact details for this purpose, you have the right to modify or withdraw your consent at any time by using the opt-out/unsubscribe options or by contacting MBS Access Ltd directly

If you consent to us contacting you with the above-mentioned marketing and offers, please tick to say how you would like to be contacted: -

 

Post ☐    Email ☐    Telephone ☐    Text Message (SMS) ☐    Automated Call ☐

 

LEGITMIATE INTERESTS

 

MBS Access Ltd will occasionally send you services/promotions by email/SMS/post that have been identified as being beneficial to our customers and in our interests. Such information will be relevant to you as a customer and is non-intrusive and you will always have the option to opt-out/unsubscribe at any time.

 

If you would prefer not to receive above-mentioned marketing and offers, please tick below: -

 

I wish to opt-out of marketing ☐

 

 

Lodging A Complaint

MBS Access Ltd only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

 

MBS Access Ltd

Data Protection Officer

The Black Barn,

Terling Road,

Witham,

Essex

CM8 1LU

 

Tel       01376 337308

Email   Hires@mbsaccess.co.uk